Agency Roles and Responsibilities alignment to Victorian Preparedness Framework

Overview

The Victorian Preparedness Framework (VPF) identifies 21 core capabilities, and subsequent critical tasks that set the foundation for how Victoria effectively mitigate, plan, prepare, respond to and recover from major emergencies. 

These core capabilities are interdependent, coordinated and overlap across mitigation (including planning and preparedness), response (including relief) and recovery.

Within the interactive and functional PDF, the VPF is described as the sector's planning tool to prepare for emergencies. The SEMP Roles and Responsibilities section provides a comprehensive overview detailing agency roles and responsibilities, whilst recognising their alignment with the VPF core capabilities and critical tasks (table 20 and critical task tables).

The critical task tables map agency roles and responsibilities (as found in agency role statements) to the VPF core capabilities and critical tasks. This recognises an agency’s alignment to an EM capability and does not reflect additional activities for agencies. 

The critical task tables are to be read in conjunction with the following tables: 

• participating agencies for mitigation (table 8), 
• Control Agencies for response (table 9), 
• Lead Response Support Agencies (table 10), 
• relief coordination (tables 11 and 12) and 
• recovery coordination (tables 13–18).

The agency role statements have been reviewed with the relevant EM agencies for inclusion in this document. While these activities are believed to be current at the date of publication, readers are advised to contact the required agency to ensure that functions can still be carried out as expected. [1]

In response to an emergency, an agency may be requested to provide support to response activities other than what is listed in an agency role statement. In these cases, the determination of support to these activities will be made by the EMC or relevant emergency response coordinator.

Other support agencies 

The agencies listed in the Roles and Responsibilities are those with either broad or state-wide presence, Government organisations, those with a statutory EM involvement and some private corporations with specific roles.

The Victorian community receives significant benefit from the EM contributions of a wide range of volunteer groups and organisations whose operations are either quite specialised and/or available mainly in a specific locality. 

These groups should be identified in relevant regional and/or municipal EM plans, as appropriate. 

SEMP Roles and Responsibilities alignment to the VPF

Aligning the SEMP Roles and Responsibilities and agency role statement activities to the VPF provides the EM sector with an avenue to recognise EM sector capability. This alignment does not reflect additional actitvities for agencies. This is done in two ways:

• Aligning EM phases to core capabilities (table 19)
• Aligning agency role statement activities to core capability critical tasks (critical task tables).

Utilising the EM phases of mitigation, response (including relief) and recovery, associations between the SEMP Roles and Responsibilities and the VPF core capabilities can be established. Table 19 illustrates how the VPF core capabilities align to each of the sections in the SEMP Roles and Responsibilities, as well as which EM phase they sit within.

Used in conjunction with table 20, users (including planners) can begin to understand agency alignment to each core capability and the interrelatedness of those capabilities across the SEMP’s emergency management phases. 

Table 19: VPF core capability alignment to the SEMP Roles and Responsibilities

Agency contributions to each of the VPF core capabilities 

Whilst agency role statements show an individual agency’s activities and responsibilities undertaken for a major emergency within the mitigation, response (including relief) and recovery EM phases, table 20 demonstrates agency contribution(s) to a capability as a collective. It is designed to provide users (including planners) with an overarching perspective of each agency’s contribution (if applicable) to a particular core capability. 

Users can click each core capability to direct them to its corresponding critical task table to further understand which agencies contribute to each capability, and the critical tasks that sit within. This will inform users of all the activities and agencies involved in the selected capability. Users can also click on each agency, to guide them to the agency role statement. 

Table 20: Agency contributions to VPF core capabilities

Please scroll the table horizontally to view all agencies.

Footnotes

1. The SEMP is reviewed as required and at least every three years.